Staff Positions

Job Type: On-site, Full-Time, Non-Exempt

About Us: 
 
Whiteford, Taylor & Preston is a law firm focusing on corporate litigation, global and regulatory law for companies in a wide range of industries. With offices in Delaware, Kentucky, Maryland, Washington, and Virginia, our 170 lawyers help our clients grow their businesses in the mid-Atlantic and around the globe. At Whiteford we strive to provide the best in innovative and sophisticated legal services, and seek talented students, attorneys, and staff who share this goal. We also value an inclusive work environment where diverse experiences, perspectives, and ideas are vital to a thriving workforce.?? 
 
Job Summary:

We are seeking a versatile and highly organized Case Management Coordinator to provide comprehensive legal and administrative support to our Tort and Insurance Litigation practice. This role is designed to elevate and integrate the responsibilities of legal administrative support, paralegal duties, and medical records management to enhance efficiency and streamline case management.
The ideal candidate will have a proactive mindset, strong attention to detail, and excellent organizational and technical skills. Responsibilities include managing large caseloads, preparing legal documents, handling medical records, coordinating litigation support, and ensuring efficient workflow in a fast-paced law firm environment. This is an excellent opportunity for a self-motivated professional to contribute to a high-performing litigation team, working directly with attorneys and senior leadership.
 
Key Responsibilities:

Litigation Support & Case Management

• Assist attorneys in managing a large caseload of tort and insurance litigation matters.
• Prepare, review, and file pleadings, motions, discovery requests, and other legal documents.
• Coordinate case scheduling, court filings, and e-filing procedures in state and federal courts.
• Monitor case deadlines, maintain case calendars, and track litigation timelines.
• Conduct legal research and summarize case law, statutes, and regulations relevant to litigation matters.

Medical Records & Evidence Management

• Request, review, and organize medical records, accident reports, and insurance documentation.
• Summarize medical records and prepare detailed chronologies for attorney review.
• Coordinate with healthcare providers, insurance companies, and experts for case development.
• Maintain accurate and confidential records of case-related medical and insurance documents.

Client & Attorney Support

• Serve as a point of contact for clients, opposing counsel, medical providers, and court personnel.
• Draft correspondence, legal memoranda, and reports for attorney review.
• Assist in preparing for depositions, hearings, and trials, including compiling exhibits and trial binders.
• Schedule and coordinate meetings, depositions, and attorney-client communications.

Administrative & Office Support

• Maintain case files, document management systems, and electronic databases.
• Process and track invoices, expense reports, and billing information related to cases.
• Manage confidential information and ensure compliance with legal and ethical guidelines.
• Support attorneys and firm leadership with additional administrative tasks as needed.

• 3+ years of experience in a law firm or legal setting, with a focus on tort and insurance litigation preferred.
• Experience handling medical records management and insurance-related legal matters is a plus.
• Strong understanding of litigation procedures, court rules, and e-filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), case management software, and legal research tools.
• Exceptional organizational and multitasking abilities, with strong attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients, and external stakeholders.
• Ability to work independently and collaboratively in a high-pressure, deadline-driven environment.
• Paralegal certification or equivalent legal education is a plus but not required.

• A competitive salary and benefits package. 
• Opportunities for professional growth and development within a dynamic and supportive environment. 
• A collaborative culture that values innovation, integrity, and inclusivity. 

Hiring Contact: Human Resources Department
Hiring Contact Email Address: HRrecruiting@whitefordlaw.com